1.How we use your personal data
We are committed to protecting your personal data.
The only data we collect from you is as collected on the registration form, and if successful on the licence application form and other associated forms. We may also record images or video recordings for marketing purposes.
We will use your personal data to (i) register you as a dancer, (ii) send communications relating to the production, (iii) support your health and wellbeing during rehearsals and performances (iv) plan aspects of the production (v) send you details of auditions for future productions, (vi) comply with legal obligations in obtaining licences.
Our legal grounds for processing your data are in relation to points (i) to (iv) above are for performance of a contract with you; in relation to (v) above, necessary for our legitimate interests to ensure dancers are aware of audition dates and in relation to (vi) to comply with legal obligations.
We will not share your details with third parties for marketing purposes.
2.Disclosure of your personal data
We may share your personal data with other parties as necessary for assisting in the production. Examples include but are not limited to; Head Chaperones, Company Managers and Theatre Managers.
We require all of these third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. They are only allowed to process your personal data on our instructions.
We will not transfer your data outside of the UK
Protecting your data is important to us and we have put in place security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.
5. Data retention
We will only keep your personal data for as long as is necessary to fulfil the purposes for which we collected it.
You have the right to ask us to delete the personal data we hold about you in certain circumstances. See section 6 below.
6. Your rights
You are able to exercise certain rights in relation to your personal data that we process. These are set out in more detail at
In relation to a Subject Access Right request, you may request that we inform you of the data we hold about you and how we process it. We will not charge a fee for responding to this request unless your request is clearly unfounded, repetitive or excessive in which case we may charge a reasonable fee or decline to respond.
If you wish to make a Subject Access Request, please send the request to firstname.lastname@example.org marked for the attention of the Data Protection Team.
7. Keeping your data up to date
We have a duty to keep your personal data up to date and accurate so from time to time we may contact you to ask you to confirm that your personal data is still accurate and up to date. If there are any changes to your personal data (such as a change of address) please let us know as soon as possible by emailing the address set out in section 6 above.
We are committed to protecting your personal data but if for some reason you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.